Unsexy Software That Works

One of the chief concerns among CIOs is finding energy efficient and economically efficient solutions with a rapid ROI and low TCO.  I blog about energy efficient computing from the desktop to the data center, from hardware to software, from the network to the virtual cloud.   Today I’m taking a look at solutions that are not sexy, but seem to work very efficiently and very economically.

Have you ever opened a new laptop or desktop fresh out of the box preloaded with tons of software you don’t need or ever use, and it can take up to 5 minutes for your PC to boot?  Well, some unique companies have come up with a solution to get rid of that for you.  Soluto, the Anti-Frustration Software, can help consumers for free.  This free download can heal application crashes, lighten your web browser, and chop your boot time down significantly.

But let’s say you want to take that type of technology enterprise-wide, and that’s when you’ll want to take a look at Ziften Technologies’, Enterprise Efficiency Software solution.  Imagine that boot problem on a large scale, or perhaps miscellaneous software running, but not being utilized.  I call that software cholesterol, applications taking up resources, but not actually being used.   According to Ziften, there is little to no focus on how to efficiently use resources on endpoints to achieve business goals.

How about enterprise energy management? In the past, IT Management and Facilities Management remained separated on this all important issue. One company, JouleX, has figured out a way to consolidate management of mechanical engineering and the total ICT infrastructure into one solution.  JouleX allows you to generate reports, utilization, costs, savings and carbon emissions from data aggregated across your enterprise, data centers and facilities systems.  You can reduce energy costs by monitoring, analyzing and controlling energy usage and utilization of all network connected devices and systems without the use of agents.

The least sexy software solution is PC Power Management.  When it comes to Green ICT, I believe PC Power Management is the first solution you should try. I don’t care if it is Verdiem, 1E Corporation, BigFix, Faronics, or EnviProt everyone should start here.  Why? Because you can reduce energy consumption by at least 40% by turning enterprise-wide PCs off evenings, weekends, or when they simply are not in use.  This is the ultimate rapid return on investment with the lowest total cost of ownership, while running silently in the background. 1E Corporation seems to scale higher than most and they also provide server power management.  While there are over 20 providers of PC Power Management, I will focus on a little known company called EnviProt.  EnviProt got my attention based on their price point and a study they did at UC Berkeley. As far as I know, they have the lowest price point, but don’t quote me.

And last, but not least Green Printing Solutions.  Would you like to reduce paper and toner usage? My personal favorite is Preton, which reduces toner usage by up to 70%, while maintaining print quality.  In addition, it provides print management protocols and user/printer reports.  The main reason it is my favorite is because of its pixel-optimizer technology.  I’ve never seen anything like it, and I do not know of any other vendor coming close to it.  Now I’ve been accused of sounding like all typical software salesman when I said, “I’ve never seen anything like it” but that’s the truth.  I won’t mention any names, but it was a buyer at a prominent technology sales company from Canada that focused on Green IT Solutions, but either my delivery failed or the sex appeal of toner reducing software was just not potent enough to generate interest. 

I’m not going to throw that company under the bus because I think they are an awesome company. But they are not alone. Preton was partially evaluated by the Federal Governments’ Green Products Compilation via NASA.  Unfortunately they evaluated it without actually loading the software. Now I don’t know about you, but if you’re going to write a report about software, you may want to actually install it and use it. By the way, I never got a copy of the report.

Now I believe this technology is a game changer. Imagine reducing your toner budget by up to 70%.  So I challenge anyone to prove me wrong. Find me a Green Printing Solution that comes close to Preton.  Order a FREE Trial!

The solutions I have mentioned in this blog are not appearing to be sexy, but they are, and they get the job done. Most of these solutions have been tried out by reputable companies, but have been shoved to the side by more strategic projects like desktop virtualization, data center consolidation, and cloud computing. While those strategic projects are important, except for cloud computing, they are very costly to implement.  To me, the low hanging fruit is sexy.

So once you finish those costly projects use the savings to go unsexy with energy efficient software solutions for the enterprise.  Contrary to popular belief, there are more efficiency opportunities throughout the desktop enterprise than there is in the data center.

The Four Pillars of Green IT!

The Four Pillars of Green IT!

How governments and corporations can become more energy efficient in IT!

Many organizations are now coming into focus with Green IT.  We have moved away from the original idea that all computing is Green because it is all online or inside a computer.  Just because it is paperless, doesn’t mean there is no room for improvement on environmental and energy efficiency. Believe it or not, three years ago, I heard this from information technology engineers when they queried me about Green IT.  Green IT is energy efficient computing from the desktop to the data center, from hardware to software, from the network to the virtual cloud.  There are four core areas of competency, all equally important.  I will construct the pillars in order of importance, based on my own beliefs.

Pillar #1 – Carbon Accounting & Management

You will hear this statement used over and over incorrectly, but for this purpose, it is correct.  “You cannot improve on what you cannot measure.”  Compliance issues and environmental key performance indicators dictate that organizations must measure their carbon footprint.  As corporations look to gain market share I their vertical market, it is becoming increasingly important to look good on the Dow Jones Sustainability Index, Global 1000 Sustainability Index, and many others…

• 2011 Global 100
• Dow Jones Sustainability Index
• Carbon Disclosure Project
• Global Reporting Initiative
• Global 1000 Sustainable Performance Leaders

Pillar #2 – Cloud Computing | Consumerization of IT

Many organizations have not fully realized the benefits of Cloud Computing to an organization.  There are several reasons for this, including:  job security, trust, hype, and past performance.  Many IT executives are wondering what will happen to all the IT jobs within their organization.  I say, repurpose the IT staff for more strategic work besides break/fix maintenance and email.  Not trusting the service provider is quite understandable, but just like a good employment search, you must do a good provider search. The one good thing about a reputable cloud service provider is the Service Level Agreements (SLAs).  If your in-house IT staff screws it up, you have to pay their salary until they fix it, unless they cannot fix it.  The consequences of firing someone in this economy are paying unemployment benefits, and paying recruiting costs to replace them.  If the service provider gets it wrong they have to agree to the terms of the SLA.

What workloads should be consumed by cloud computing? In my most humble and accurate opinion, email and computers should be consumed by cloud computing.  Why on earth would I want to keep my highly paid IT staff working on common workplace services like email and desktop computers, when that type of work can be done more efficiently with a cloud provider?  Let’s say that you’re an older organization running Lotus Notes and you want to migrate to Microsoft Exchange, or you just want to manage an existing Microsoft Exchange Platform.  Why bother?  Move that email to the cloud. Focus on more strategic things.

Computers-as-a-Service (CaaS) is starting to gain ground these days. Bypass the in-house desktop virtualization projects and focus again on more strategic issues.  I think we’ve been doing business long enough to know that there are core software programs that everyone uses.  In some cases, it is worth paying $100/month per desktop computer for core applications.  I remember talking to the world’s largest credit union about break/fix maintenance. They have 60 people dedicated to break/fix maintenance on computers.

EcomNets has developed so Cloud Services in the form of Cloud Documents, Managed Hosting, Managed Storage, and Disaster Recovery in our Danville Green Data Center. http://www.ecomnets.com

  

Pillar # 3 – Data Center Energy Efficiency

Many organizations start with the data center, which is understandable, but when you offload to the cloud, your data center will have changed slightly.  If you work on my cloud initiatives first, you can consolidate your data center, even more.  Data Center Consolidation is the most popular area for CIO’s to focus on.  There are many reasons:

1. Data Centers Design has become more efficient.
2. Data Center Energy Consumption has been doubling over the last decade.
3. Organizations cannot afford to ignore the expense of the data center.
4. Virtualization has promoted more density within the data center.

There are many tools on the market to help data center managers get a handle on data center energy consumption and performance.  If you have a data center efficiency project in the works I suggest that you look at Joulex and/or Power Analytics for help.  These tools can monitor more than just IT equipment, they can also manage the facilities equipment.

 

Pillar #4 – Enterprise Energy Efficiency

The Enterprise Energy Efficiency pillar is the most overlooked aspect of Green IT, but has more efficiency gains than any other pillar.  The reason for this is based on assumption and appeal. Many IT executives believe that the data center is the biggest carbon producer, and in some cases it that would be correct.  In many instances with large organizations, that would be incorrect.  PC Power Management can reduce up to 40% of carbon emissions of all IT equipment.  Imagine deploying JouleX for the entire enterprise, and it can turn down PCs, Servers, Printers, Network Devices, Copiers, and Phone Systems, which can get you up to a 91% carbon reduction.  In addition, we have telework, green printing solutions, and electronic filing solutions, and electronic waste management programs that can increase reduction of carbon footprint.

Making the case for Green IT!

Green IT is so easy, even a caveman can do it!

Every time someone asks me what I do, I tell them, “I’m the Green IT Guy and I help companies and organizations become energy efficient from the desktop to the data center, from hardware to software, from the network to the virtual cloud.”  It took me a while to articulate that.  For some reason energy efficient computing was not hitting the mark.  Sometimes you have to repeat yourself over and over again.  IT professionals would snicker and say stuff like, “Isn’t the Internet already Green because it is paperless, and online?”  This illustrates how far the industry has gone from the last couple of years.  Now Green IT is a little more digestible.  Others would say, “That’s just Green Washing, Marketing Hype!”  If I can walk into any organization and cut their energy usage, carbon output, and IT expense in half, I don’t see how that could be considered green washing or marketing hype.

I’m going to try to make a case for Green IT to dispel any lingering myths.  Industry changes have occurred resulting in Green Regulations such as: Federal mandates (E.O. 13415 , GSA Green Products Compilation), corporate standards (Dow Jones Sustainability Index, Wal-Mart Sustainability Index), state legislation (City of Riverside), and future carbon accounting regulations.  Companies have gone from voluntary to mandatory regulations.  Investors were a minority, now they have a few sustainability indexes.  IT departments once considered Green IT a niche, and now see it as a core part of their business, as they rapidly consolidate their data centers.  Finally, upper management is tying the electric bill to the performance evaluation of the CIO, and that’s a good thing.

 

UPS’s package software eliminated left-hand turns to save $8.4M in gas and 32K tons of CO2 emissions, according to Forrester Research.  Sprint ($40B US Telco) achieved dramatic results in just 1 year:

• They retired 127 applications
• Decommissioned 2,200 servers
• Reclaimed 290,000 GB of storage
• Eliminated 75% of printer output
• Saved $20M in annual IT operating expense
• And cut 10,000mt of GHG emissions

It’s no secret that main stream America is virtualizing their data centers.  There are some very big companies and federal organizations consolidating data centers. In fact, the federal government illustrates their goals online.  They plan to consolidate 800 data centers worldwide, both physical and virtual.  The GSA saved $50/PC/year by shutting down PCs during non-business hours.  The City of Palo Alto cut carbon footprint by 5% in one year.  Here are some companies that have joined the ranks of data center consolidation:

• Amway Global
• Boise
• Charlotte County
• Children’s Hospital Central California
• Chino Unified School District
• City of Boston
• City of Chicago
• City of Pittsburgh
• Defense Contract Management Agency
• Department of Energy
• FICO
• Florida Department of Transportation

I could go on and on about data center consolidation, but there are too many examples. Unless you’ve been living under a rock, data center consolidation has gone main stream. But just in case you have, go to VMware’s case studies.  What about Sun’s Openwork program saves 100 hours/year for each of 18,000 employees?  This openwork program is a telework program.  Employees working from home so they do not pollute the highways.  What about handheld devices?  UPS avoids $12M per year in capital expenses using handheld devices for package tracking.  Can Green IT strengthen the supply chain? I think so.  Tablet devices are moving into hospitals.  No more wall mounted PC’s.

What I really wanted to say is this: Green IT is a good deal. You should consider it and make your company look good, efficient, and socially responsible.  It only takes four simple steps:

1. Assess your situation from top to bottom. (Enterprise, Printers, Desktops, Data Centers)
2. Execute a Green IT Action Plan
3. Realize a greater than 50% reduction in cost, energy consumption, and carbon output.
4. Brag about it through press releases, blogs, and social media. (Ask me how.)

The next thing you know, your company will be listed on the Dow Jones Sustainability Index.  You came, you conquered, and you lived to tell about it.